Job Description

Wichita Collegiate School (WCS), a thriving Independent School located in Wichita, KS, is hiring an experienced, proactive, and detail-oriented Database Manager to oversee and optimize our fundraising database, Raiser’s Edge NXT. This position will play a key role in maintaining the integrity of our donor data, generating actionable insights, and supporting all aspects of our fundraising efforts. The ideal candidate will possess a deep understanding of database management, gift processing, and reporting, with a passion for ensuring data accuracy and quality. This role is a key part of the Development team and will support ongoing fundraising campaigns and prospect management strategies.

KEY RESPONSIBILITIES

Database Management & Integrity :

• Oversee the day-to-day management and maintenance of the Raiser’s Edge NXT database, ensuring accurate donor records and gift processing.
• Oversee pledge entry. 
• Implement and enforce database protocols to maintain data consistency and quality and lead regular data audits.
• Coordinate with various departments to ensure accurate and up-to-date records of alumni, donors, and prospects.
• Manage complex imports, exports, and data-related projects to support fundraising activities and stakeholder engagement.
• Supervise and train team members on database best practices to enhance data integrity across the organization.
• Conduct annual data cleanup on an ongoing basis, especially over the summer months. 
• Cultivate relationships across campus to ensure accurate data is coming to the development department and passionately maintain the integrity of the data. 
• Regularly check local obituaries and keep accurate records for constituents who have passed away.

Gift Processing & Reconciliation :

• Collaborate with the Finance team to reconcile gifts and ensure proper coding, including regular audits and financial reporting. Ensure timely and accurate entry into the database and oversee all aspects of gift and pledge processing. 
• Lead the coordination of database support for annual and capital campaigns, including donor segmentation and reporting.

Prospect Research & Management :

• Proactively identify new major gift prospects by researching alumni and analyzing donor trends.
• Maintain and track a portfolio of major gift prospects, recording and updating interactions between fundraisers and prospects.
• Provide detailed briefings on prospective donors to senior management in preparation for events and one-on-one fundraising meetings.

Reporting & Data Analysis :

• Create and run complex queries, reports, and exports to support fundraising analysis, including tracking donor behavior and measuring progress toward fundraising goals.
• Provide insights that inform fundraising strategies and help refine donor engagement tactics.
• Generate regular and ad-hoc reports to support the development team's needs and assist with budgeting and forecasting.

Training & Technical Support :

• Develop and implement training programs to ensure staff are proficient in using Raiser’s Edge NXT and other related systems.
• Offer ongoing technical support for fundraising and data management tools.
• Stay current on system updates and best practices, ensuring staff are regularly trained on new features.

Collaboration & Strategy :

• Work closely with the Development team to coordinate prospect strategies, identify new funding sources, and streamline the donation process.
• Provide strategic leadership in the use of the database for fundraising campaigns, including annual appeals and major gift solicitation.
• Ensure the effective use of Raiser’s Edge NXT to manage fundraising workflows and improve departmental efficiencies.

QUALIFICATIONS

• Experience : Minimum 3-5 years of experience in database management, preferably in a fundraising or nonprofit environment. Expertise in Raiser’s Edge or Raiser’s Edge NXT is highly preferred.
• Technical Skills : Proficiency in Raiser’s Edge NXT, Google Workspace, and experience with data analysis tools. Familiarity with Financial Edge conversion is a plus. 
• Attention to Detail : Strong organizational skills with exceptional attention to detail and accuracy in data management.
• Analytical & Strategic Thinking : Ability to analyze data, generate insights, and inform strategic fundraising decisions.
• Communication & Collaboration : Excellent written and verbal communication skills, with the ability to collaborate effectively with diverse teams.
• Leadership & Training : Experience in training and mentoring staff, fostering a collaborative and high-performance work environment.
• Other Skills : Ability to work under pressure, prioritize tasks, and meet deadlines in a fast-paced environment. Must be comfortable working independently as well as part of a team. Must be comfortable working at fundraising events and networking with our constituents. 

Physical Requirements

Ability to lift and move items up to 25 pounds. Must be able to use a computer for extended periods and engage in occasional travel for fundraising events or meetings.

Collegiate Employees share the following attributes:

• A commitment to diversity, equity, and inclusion. 
• A commitment to equitable and culturally responsive teaching practices. 
• A willingness to receive and incorporate feedback from colleagues, students, and parents/guardians.
• A willingness to communicate with colleagues, students, and parents/guardians. 
• A willingness to differentiate instruction, assessment, and feedback to students of all abilities. 
• An excitement for creating a supportive, fun, and enriching classroom culture that reflects Wichita Collegiate School’s core values and teaching philosophy.
• A curiosity for professional growth, development, and leadership opportunities.
• A willingness to integrate technology as a tool for engaging students and enhancing instruction. 
• A willingness for experiential/project-based learning and innovative thinking.

About Collegiate

Wichita Collegiate School is a coeducational, college preparatory, independent day school for students in early childhood, from 2-year-olds through grade 12. Located in East Wichita on a 42-acre campus, Wichita Collegiate is home to 968 students across four divisions: Early Childhood, Lower School, Middle School, and Upper School.

Founded in 1963, Wichita Collegiate School has shaped our students into inquisitive thinkers and compassionate citizens prepared to impact the world positively. In keeping with our current and historic mission, Collegiate provides our students with a challenging and supportive academic environment alongside robust opportunities in the arts and athletics. 

Wichita Collegiate School is accredited by the Independent Schools Association of the Southwest (ISAS), is a member of the National Association of Independent Schools (NAIS), and is a member of Independent School Management (ISM). 

About Wichita

Not only has Wichita been named an All-American City four times since 1962, but it also consistently ranks among the top cities nationally for its quality of life. These accolades communicate affordability, short and easy commutes to work, and a high level of public safety for your family - attributes you simply can't find in most metro areas.

Every one of us is different, together we are Spartans.  We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.

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