Job Description

Job Description and Duties

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by supervising a team of professional and nonprofessional staff. The incumbent is responsible for the delivery of training provided by Facilities Management Section (FMS); assist with various administrative and support functions for the Section. Oversees administrative functions of FMS in Budgets, Personnel, and Research & Planning.

A hybrid work schedule is available. The ability to telework is dependent upon the position and/or department needs.

This is a reposting of JC-464025 to increase the candidate pool; previous applicants do not need to reapply. Your application is still in consideration.

Telework Information:

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYYY) .  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #464025  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• General knowledge of facilities operations and support, including security and access control, warehousing, custodial services, health and safety, space management, contract procurement.
• Ability to communicate effectively, in writing as well as orally, with all levels of staff including upper management.
• Ability to work independently to plan, organize and direct the work of subordinate managers.
• Experience with emergency response planning, development, and training.
• Experience with contracts, procurement, and policy analysis.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire (SQ) Instructions:

Please put your name and JC number in top right corner. Title: SSM II Supplemental Questionnaire. No longer than 2 pages in length. 12-point, Arial font, Single spaced.

Question 1: Explain your experience managing and ensuring compliance with state and federal regulations in the contracts processes.

• How did you manage compliance efforts and ensure adherence to regulatory requirements?
• What tools, resources, or methods did you use to support compliance?
• Provide examples of audits or reviews you conducted and how you managed the process to maintain compliance .

Question 2: Can you describe a time when you managed a large, multidisciplinary team with varied responsibilities?

• What strategies did you use to provide leadership and direction while maintaining high performance and morale?
• How did you handle challenges such as conflict resolution, workload balancing, or meeting organizational objectives?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Please see Supplemental Questionnaire instructions below at end of posting .  Any applications received that  do not provide a written response to the SQ may be rejected .

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