Job Description

Receptionist

JOB-10045188

Anticipated Start Date

10/27/2025

Location

Virginia Beach , VA

Type of Employment

Contract-to-Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

We are seeking a professional, organized, and customer-focused Receptionist to serve as the first point of contact for all visitors and callers at our client's facility. This role plays a key part in maintaining daily office operations, supporting team members, and upholding a positive and professional work environment. The ideal candidate is proactive, detail-oriented, and thrives in a multitasking setting.

Job Description

• Greet and assist all visitors in a friendly and professional manner
• Answer, screen, and route incoming telephone calls to the appropriate personnel
• Provide general administrative support across departments
• Maintain office cleanliness and organization, including restocking supplies and managing breakroom facilities
• Coordinate and book travel arrangements and prepare related expense reports
• Schedule, organize, and support meetings, appointments, and planned office lunches
• Set up cubicles for new and transferring employees, including workstation preparation and supply coordination
• Act as the liaison with the property manager, vendors, and building services
• Reconcile and submit accurate expense reports in a timely manner
• Manage incoming and outgoing mail and packages
• Schedule and maintain conference room calendars
• Assist with execution of special projects as assigned
• Ensure accurate completion of onboarding forms; I-9 certification preferred
• Maintain records, generate reports, and manage document filing
• Support supply inventory and procurement processes

Skills Required

• Minimum of 2 years of relevant administrative or receptionist experience
• Experience in document control or office management
• Valid Driver’s License required
• I-9 verification certification preferred
• Notary Public certification is a plus, but not required
• Strong organizational and multitasking abilities
• Demonstrated experience in supply management and inventory control
• Excellent written and verbal communication skills
• Professional phone etiquette and exceptional customer service skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High attention to detail and accuracy
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Team-oriented with the ability to collaborate across all levels of the organization
• Comfortable working with individuals from diverse backgrounds and roles

Education/Training/Certifications

• A minimum of a high school diploma or G.E.D. equivalent is required.

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”

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