Job Description

We are seeking a highly organized and reliable Office Coordinator to join our team in Buffalo. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support, coordinating office activities, and assisting staff and visitors with professionalism and efficiency.

Key Responsibilities:

• Greet and assist visitors, clients, and staff members

• Answer and direct phone calls and emails in a professional manner

• Maintain organized filing systems (digital and paper)

• Schedule meetings and manage calendars

• Order and manage office supplies and equipment

• Support the HR, scheduling, or finance teams as needed

• Ensure a clean, safe, and well-organized office environment

• Assist with onboarding new employees and maintaining records

• Handle data entry and basic reporting tasks

Qualifications:

• Previous experience in an office or administrative role preferred

• Strong communication and customer service skills

• Excellent organizational and multitasking abilities

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and as part of a team

• High school diploma or equivalent required; associate's degree preferred

• Bilingual (English/Spanish) is a plus

Schedule:

• Full-time

• Monday to Friday

• Occasional flexibility may be required

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