Job Description

Concierge Trusts & Estates Law Firm We are seeking a highly capable and professional Office Administrator to oversee the firm’s day-to-day operations, human resources, and financial processes. This role is integral to the success of our growing team and requires a detail-oriented, proactive leader who thrives in a collaborative, purpose-driven environment. You will work directly with the firm’s leadership team to ensure operational excellence, manage staff, support financial stewardship, and uphold our core values. Responsibilities: Human Resources Management • Oversee all HR functions, including recruitment, onboarding, benefits administration, and performance management. • Implement policies that foster a positive work environment and ensure compliance with labor laws and regulations. • Coordinate training and professional development initiatives to strengthen our high-performing team. • Manage payroll and benefits processing with accuracy and confidentiality. Financial Oversight • Open new matters, prepare and distribute client invoices. • Oversee accounts payable, accounts receivable, and collections processes. • Monitor cash flow and assist with budgeting and financial forecasting. • Generate timely and accurate reports for firm leadership. Operational Efficiency & Process Improvement • Develop and refine operational processes to optimize productivity and reduce costs. • Implement technology solutions to support growth and consistency across offices. Office Management & Administration • Manage daily office operations, including vendors, facilities, and supplies. • Ensure compliance with data security and record retention requirements. • Coordinate meetings, staff events, and firm-wide communications. Leadership & Culture • Collaborate closely with firm leadership to implement strategic initiatives. • Lead and mentor administrative staff, fostering accountability and teamwork. • Embody the firm’s core values in all interactions. Qualifications: • Legal Office Management. • QuickBooks Online. • Payroll Management. • HR Management. About Company: Galbraith Weatherbie Law is a premier Concierge Trusts & Estates Law Firm, serving high-net-worth families in Naples, Florida, and Indianapolis, Indiana. Clients trust us for compassion, discretion, and Christ-centered counsel. We serve entrepreneurs, retirees, and multi-generational families who want to protect their loved ones and steward their legacies with confidence.

Job Tags

Work at office,

Similar Jobs