Job Description
The University of Minnesota College of Pharmacy is nationally recognized for excellence in preparing pharmacists and pharmaceutical scientists, occupational therapists, and medical laboratory scientists to tackle societyâ™s toughest problems in Minnesota and across the globe. With a presence on the Twin Cities, Duluth, and Rochester campuses, the College of Pharmacy offers degrees in the programs of pharmacy (PharmD, MS, PhD), occupational therapy (OTD), and medical laboratory sciences (BS, Certificate, MMLS, MS, and BLS).
The Finance Professional 3 Generalist will work in the College of Pharmacyâ™s Finance Cluster and report to the CFO. This position is responsible for the financial oversight and fiscal operation of several units within the College, managing multiple projects at any given time and interacting with a wide variety of College staff and partners. Principal duties and responsibilities include:
55% Financial Analysis and Management
- Provide financial support by monitoring and assessing departmental, division, program, and/or project financial health, proactively providing information to assist with budget management and decision making, and offering and implementing solutions to address issues.
- Funding sources include state allocations, foundation/donor funds, scholarships, endowments, internal and external sales, and internally & externally-funded grants/awards.
Manage financial transactions for a diverse portfolio of non-sponsored and sponsored accounts, including auditing and reviewing financial transactions to ensure compliance with University Policy, verifying and using appropriate accounting, completing reconciliations, reviewing and approving/denying transactions, initiating and entering corrections, and recommending action. - Coordinate with grant administrators on sponsored project oversight, including reviewing financial reports provided by grant administrators, assisting with reconciliation efforts, and resolving issues as needed.
- Ensure accuracy of entered personnel and payroll transactions in payroll accounting and on abstracts, including consistency with appointment documentation and appropriateness of funding source.
- Troubleshoot payroll transactions and recommend solutions including processing retros, updating distribution changes and working with payroll auditor and payroll administrators.
Analyze financial data, investigate issues, and identify solutions. - Assist with scenario planning activities at the project, program, and college-wide level, utilizing a broad, strategic perspective. Facilitate conversations and provide guidance to unit leadership regarding financial position and potential funding needs.
Provide oversight and management of business processes (i.e., scholarships, internal/external sales, payroll accounting, reporting and data analytics) for assigned units. Serve as a first-point-of-contact resource for process-related business systems (e.g. EFS, HRMS, Chrome River), policies and procedures, interpretation, and mentor new staff for the departments.
20% Budget Development
- Support the development of the collegeâ™s annual budget by assessing trends, identifying program scope changes and budget impacts, and offering input on budget needs and philosophies.
- Assist department heads and division leadership in developing annual budgets, enter annual budgets for assigned departments in the EFS budget prep tool, and enter position management data.
- Estimate salary, fringe, and other expenditures for the anticipated scope of work. Includes activities related to student appointments and fees in lieu of tuition, and working with managers on comparisons and analyses for specific areas including student fees, supplies, staffing and other expenditures and revenues.
10% Reporting and Data Support
- Use business intelligence tools such as UM Analytics and other University reporting tools to monitor, analyze, and communicate financial status to a wide audience, including faculty, staff, department heads, program leadership, and college leadership, as appropriate.
- Deliver financial reports on a consistent and timely basis, highlighting opportunities and issues and following up as needed.
- Assist with the development and maintenance of financial management systems and tools, spreadsheets, and databases that monitor financial performance, communicate financial status, and support faculty and staff who are accountable for financial performance.
- Serve as a resource and communicate finance-related tool/process information to finance-related staff, including Excel tips/support (e.g. creating pivot tables to extract specific information), using UM Analytics data, and downloading data from various University sources. Provide accounting and financial training for department administrators, preparers and others as appropriate.
5% Other Duties
- Assist in the design and implementation of initiatives and special projects as needed.
Working Conditions:
The work in this position can be performed in a general office setting within the College of Pharmacy or with work-from home flexibility.
* The Employer retains the right to change or assign other duties to this position.
Supervision: None.
Salary : $83,000 -$88,000 based on qualifications and experience
All required qualifications must be documented on application materials
Required Qualifications:
- BA/BS plus at least four years of professional work experience or a combination of related education and work experience to equal eight years.
- Proficient using MS Office (Word, Excel) Google, and other business productivity programs.
Preferred Qualifications:
- BA/BS in Accounting or other related field
- Experience using Business Intelligence tools (such as Oracle OBIEE (UM Analytics), Tableau, Hyperion, and MS Access) to develop custom reports and dashboards.
- Strong understanding of GAAP Accounting principles, especially as they apply to fund accounting in a governmental agency or institution of higher learning. Able to reconcile complex reports and address challenges and potential issues based on knowledge of GASB and University and collegiate policies and procedures.
- Experience with U of M PS/EFS accounting system or other major accounting/ERP Systems.
- Experience with the unique accounting and reporting challenges inherent in a clinical setting.
- Experience developing tools to monitor and communicate financial or other complex information and experience implementing process improvements.
- Masterâ™s degree (MBA)
The successful candidate will also:
- Demonstrate success in managing work with a high degree of quality and with little oversight/direction.
- Demonstrate critical thinking by identifying patterns, problems, and opportunities; seeking input and ideas; assessing alternatives; recognizing potential impact on others; and communicating proposed solutions.
- Demonstrate excellent interpersonal skills and ability to resolve conflict.
- Communicate effectively with different hierarchical levels and interpret and explain University financial policies.
- Be resilient, curious, nimble, and able to thrive in a dynamic, fast-paced environment.
About University of Minnesota Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.
Connections working at University of Minnesota Twin Cities
Job Tags
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