Job Description

TJJD - Education Specialist for Federally Funded Education Programs - (AUS) - 47249 (00047249) Organization : TEXAS JUVENILE JUSTICE DEPARTMENT

Primary Location : Texas-Austin Work Locations : Austin Central Office George H.W. Bush Building, Suite 13.1400 1801 N. Congress Ave. Austin 78701

Job : Education, Training, and Library

Employee Status : Regular

Schedule : Full-time Standard Hours Per Week : 40.00

State Job Code : 0823

Salary Admin Plan : B

Grade : 23

Salary (Pay Basis) : 5,214.00 - 5,214.00 (Monthly)

Number of Openings : 1

Overtime Status : Exempt

Job Posting : Jan 6, 2025, 3:55:56 PM

Closing Date : Ongoing

Description

HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available at

• TJJD Employment Application Supplement (HR-003)

• Child Abuse Registry Check Consent Form (HR-028)

• Disclosure of PREA Employment Standards Violation (HR-975)

• Authorization to Release Information (HR-074)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at 00047249&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214) . The additional forms are available at: and can be submitted via email to: HRJobs@TJJD.Texas.gov .

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs advanced (senior-level) consultative and technical assistance to the TJJD superintendent of education and other administrative staff regarding the agency’s education programs for TJJD youth with a focus on the agency’s federally funded education programs and assets. Work involves evaluating federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the agency’s education programs; preparing applications and developing proposals for federal programs, funds, and formula grants in consultation with and for final review by the superintendent of education; analyzing and informing the superintendent of education of the impact of current and impending legislation on such opportunities and federally funded programs; ensuring allocation of available funds and coordination between federal and state funding streams to effectively and efficiently support education strategies and in a manner that supports appropriate maintenance of effort for each funding stream; preparing, evaluating, and approving requisitions and tracking federal program and special project expenditures; and providing technical assistance in the daily implementation and monitoring of grant-funded programs and services to ensure compliance with requirements and standards. Trains others or coordinates training regarding grant administration and compliance.

Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per workweek, and travel occasionally.

ESSENTIAL FUNCTIONS

Evaluates federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the agency’s education programs; and prepares and submits reports of findings and recommendations to the superintendent of education, including recommendations regarding opportunities to obtain funding to produce more effective programs or address areas of concern. Analyzes and informs the superintendent of education of the impact of current and impending legislation on federal grant, entitlement, and allocation opportunities and federally funded education programs. Reviews and evaluates requests for projects and programs requiring money from federal or other special funding sources; and prepares, amends, and evaluates program budget requests and monitoring instruments and reports to secure and expend funds for project implementation.

Develops grant proposals for federal formula grants in consultation with and for final review by the superintendent of education; prepares and files Consolidated Federal Programs applications for federal programs; and performs research and obtains appropriate application forms, information and data as required by funding guidelines. Prepares compliance reports and other forms as required by TEA and other agencies, including information requests regarding program funding, and prepares for meetings with TEA such as for Education Program Monitoring and TEA Random Validations. Serves as liaison between the superintendent of education, the Texas Education Agency (TEA), and federal entities regarding the requirements for receiving federal funds available to TJJD schools; and consults with TEA and federal entities to resolve problems and discuss effectiveness of federally funded programs.

Oversees the allocation of available federal funds and the coordination between federal and state funding streams to effectively and efficiently support education strategies; and supports appropriate maintenance of effort for each funding stream.

Provides technical assistance in the daily implementation and monitoring of grant-funded programs and services to ensure compliance with grant requirements and standards; and develops and coordinates a continuing evaluation of the federal/special programs and implements changes based on the findings.

Conducts and coordinates training to promote and enhance system-wide awareness of grant requirements, techniques for monitoring compliance, procedures relating to requisitions and expenditures, and in the development and integration of new methods and procedures to ensure continued receipt of federal funds.

Coordinates and conducts surveys and other information gathering to determine program implementation compliance with funding requirements and as needed to obtain information for federal grants and applications and other special projects, recommends corrective action as necessary. Compiles and maintains written records and reports on all federal projects and disseminates the information to TJJD schools’ administrators and staff, TJJD management, state education stakeholders, and the U.S. Office of Education.

Prepares and submits for approval purchase requisitions involving expenditure of project funds; reviews and approves related purchases and travel requisitions; and coordinates the acquisition and delivery of grant-funded purchases/services with the agency’s finance, procurement/contracts, and information systems and technology staff.

Collaborates with departmental staff in meeting established objectives and goals; and shares information, identifies concerns and trends, and recommends improvements to resolve problems or enhance operations.

Reports any presence or perception of racial, ethnic, and/or gender disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s degree. Three (3) years of full-time wage-earning experience in the administration, development, coordination, and monitoring of grants or education programs or in contract administration, management, evaluation, or monitoring of contract providers. A total of five (5) years of full-time wage earning experience that may be any combination of the above described required experience and the following: planning and research; program specialist or supervisor; providing consultative and technical assistance with planning, developing and implementing programs; policy development; project management; teacher or administrator; monitoring a special education program or TEA residential facility (RF); or coordinating, monitoring, and managing services for at-risk youth at a public or private institution or state agency

Preferred:

• Bachelor’s degree with major coursework in public administration, business, education, or a related field.

• Extensive experience with preparing spreadsheets and performing data analysis.

• Experience with obtaining or collaborating with cross-divisional support in juvenile justice programs or alternative education programs.

Experience and Education Substitutions:

• Completed course hours of graduate study may substitute for up to two years of experience on a basis of 12 graduate course hours for one year of experience.

Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Alphabetizing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Ability to perform tactile discernment

Identify colors

Depth perception

Operate motor equipment

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Walking

Standing

Sitting

Prolonged sitting

Repeated bending

Reaching above shoulder

Manual/finger dexterity

Dual simultaneous grasping

Crawling

Twisting

Kneeling

Stooping

Climbing stairs

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Juvenile justice systems and state and federal laws.
• Federal and correctional education grants and requirements.
• Laws and regulations pertaining to grants and contract administration.
• Business administration principles and practices.
• Research and budgeting processes and statistical analysis processes.
• Microsoft office products.

Skill in:

• Grant preparation, development, and monitoring.
• Report writing and in generating tables, graphs, and other data presentation forms.
• Budget preparation and monitoring.
• Operating computers, and using applicable computer software and high level data and informational reports as an administrative management tool.
• Identifying measures or indicators of program performance.

Ability to:

• Interpret guidelines, policies, procedures, and regulations.
• Gather, assemble, correlate, and analyze facts and devise solutions to problems.
• Evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements.
• Write clear, structured, articulate, and persuasive proposals; write appropriately for different audiences; and critically evaluate written communications.
• Prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.
• Work collaboratively with all stakeholders and maintain a professional, courteous demeanor.
• Recognize when decisions need to be made, process information logically, make decisions, and demonstrate the soundness of those decisions.
• Train others.
• Work in excess of 40 hours per workweek, and travel occasionally.

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to or for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Education MOS Codes.

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center ( you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.

Job Tags

Holiday work, Full time, Contract work, Part time, Flexible hours,

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