Job Description

POSITION SUMMARY

The AST Comptroller is responsible for oversight of the AST’s finances and accounting operations. This includes

providing the overarching strategy and  managing the processes, people, policies, and tools involved in the society’s financial operations; providing reports to staff and the Board of Directors about the society’s budget and financial position; and ensuring that the AST has reliable systems in place to oblige its financial obligations and tax, compliance, and related reporting requirements. The AST Comptroller also leads the analysis of financial data to identify trends and potential risks, and uses this information to recommend opportunities for improvement.

The AST is looking to fill this existing position.

Why Join the AST

Joining the AST is an opportunity to work with an ambitious team while making a difference in the field of organ transplantation. We have a smart and enthusiastic team with a great culture and benefits.

At the AST, we believe that culture is more than just happy hour and a foosball table (although we do love some friendly competition). Our values and collaboration are what help to guide us to success with our programs, meetings, and membership.

Example benefits include:

• Exceptional medical, dental, and vision insurance (medical premiums currently paid by the AST, nominal employee costs for dental and vision
• 401(k) plan with employer matching
• Hybrid/remote work options and flexible daily schedules
• Flexible Paid Time Off (PTO), plus 11 paid holidays
• Additional paid time off includes the office closure between Christmas and New Years Day and early-out Fridays during the summer months
• Professional development opportunities and professional organization membership 
• Health club or health activity monthly reimbursement

This position is located in Mount Laurel, NJ. The AST is open to considering highly qualified candidates outside of the geographic region for a fully remote or flexible (i.e., hybrid) work schedule.  Periodic travel to AST headquarters for strategic planning meetings and Board-related activities is required ; associated travel costs are paid by the AST .

CORE DUTIES AND RESPONSIBILITIES

The core duties and responsibilities for all AST employees include:

• Be a role model for the organization’s values
• Work with the senior staff and association leadership to proactively identify trends related to providing exceptional professional experiences for the AST membership
• Support strategic plan and assigned projects
• Monitor and present relevant data to the Board of Directors and committees to support the decision-making process
• Create, document, and share timelines and budgets for assigned activities, manage timelines and associated deliverables consistent with the AST’s documented processes and procedures
• Execute and enforce the AST’s documented financial processes and procedures
• Attend association-related events, serving as an ambassador for the AST and documenting new learnings and sharing with other staff

SPECIFIC DUTIES and RESPONSIBILITIES

• Oversee and manage the AST’s financial operations, including the financial plans and policies, accounting practices, financial reporting, maintenance of fiscal records, and general budgetary controls.
• Ensure that the operations defined above are aligned with achieving the organization’s strategic objectives.
• Support the AST Treasurer in their role as the fiduciary officer responsible for overseeing the management and reporting of AST finances
• Create and manage the annual budget with input from Executive Staff and present it annually for the Board of Directors’ consideration and final approval
• Monitor performance through forecasting and track ing the budget against actuals ; work w ith staff to identify and implement c orrectiv e actions , as needed  
• Attend monthly Board of Directors and Executive Committee meetings, fulfilling action items resulting from meetings as assigned. T hese meetings typically occur after East Coast business hours to accommodate the schedules of the society’s vo lunteer members  
• Review monthly financial statements and summarize activity for staff and the Board of Directors’ review and approval; present and comment on these reports as needed during scheduled meetings
• Serve as a resource to the AST staff on developing, reviewing, and managing contracts with external partners and vendors by ensuring the use of beneficial financial terms and sound business practices
• Serve as primary point of contact for vendors contracted to assist with bookkeeping, investment management, annual audits, tax preparation, etc.
• Serve as primary administrator for all banking and credit card accounts
• Provide ongoing monitoring of operational income and expenses
• Investigate and resolve questions and issues associated with processing of invoices and other related matters.
• Review and approve invoice payments
• Serve as Staff Liaison to the AST Investment Advisory Committee and the AST Audit Committee
• Provide ongoing assessment of the society’s financial, budgeting, and administrative processes to further develop and improve systems
• Oversee annual state registration process to solicit charitable contributions
• Ensure all financial operations comply with federal and state laws
• Manage other projects as directed by the Associate Executive Director or CEO

This list represents the primary responsibilities of this role and is not all-inclusive. Additional duties may be assigned based on the organization’s current or evolving needs.

QUALIFICATIONS

The requirements listed below are representative of the basic knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/ EXPERIENCE/REQUIRED PROFICIENCIES

• Bachelor’s degree in finance, accounting, or other relevant field required; Masters, or CPA certification a plus; or extensive experience with organizational finances and the responsibilities listed above
• Five or more years of proven financial operations management experience
• Knowledge of finance, accounting, and cost control principles including Generally Accepted Accounting Principles
• Proven experience in financial management and accounting, preferably in a nonprofit.  The ideal candidate will have experience in providing strategic guidance to support the member ( customer ) value proposition as well as the long-term solvency of the association
• Hands-on experience with accounting and financial management software
• Experience with the oversight of contracts and /or payroll is preferred
• Excellent interpersonal skills and comfortable collaborating with a multidisciplinary, diverse, and dynamic team in a productive and collegial manner; also, able to work independently
• Experience must include legal, audit, compliance, and budget development
• Competent using the Microsoft 365 suite of products; proficient with Microsoft Excel
• Strong analytical skills, including the ability to anticipate and solve practical problems within the position’s scope of duties
• Clear and concise communication skills, both oral and written, with the ability to explain financial terms in plain language in presentations and reports to audiences of differing financial acumen
• Highly organized
• Strong attention to detail
• Demonstrates high personal standards of honesty, integrity, and reliability
• Committed to the AST’s mission

TRAVEL

This role requires occasional overnight travel to support AST meetings and other related events. In-person Board meetings occur three to four times a year, generally in conjunction with the AST’s conferences or member meetings.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires occasional travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes.

Board and member meetings may be scheduled after 5 pm Eastern to accommodate the patient care and work schedules of these volunteers.

Individuals may need to sit or stand for extended periods of time and may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work.

Reaching above shoulder height, below the waist or lifting to move or access materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, presentation equipment/documents on certain occasions.

Primary environment would include ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

MEASUREMENT OF SUCCESS

• Financial reporting and budget timelines are met
• Annual audit and financial reporting are accurate and completed on time
• Budget exceptions are documented and approved
• Projects are completed on time and implemented successfully
• Feedback from AST colleagues, Board of Directors, and AST Treasurer is positive
• Proactive support of AST leadership in resolving management or operational issues as they arise

COMPENSATION

The hiring salary range for this position is between $90,000 and $115,000 along with a comprehensive benefits package. Individual compensation will be based on experience and qualifications.

The AST is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

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