Job Description

Are you a detail-oriented accounting professional looking for a dynamic, growth-oriented and collaborative new role? If so, we encourage you to apply!

We are a commercial interior design/build firm based in a prime location in Ballston, Arlington, VA. Our office is in a Class A building near restaurants, retail stores, metro access, and multiple bus lines. With a team of approximately 12 professionals, we operate in a non-corporate, collaborative environment that encourages growth and learning.  

Position Overview  

We are seeking a Bookkeeper/Accountant to join our team. Our accounting department maintains accurate financial records and works closely with a CPA, ensuring a smooth transition for the new hire. This position offers significant growth opportunities, with the potential to expand beyond traditional bookkeeping duties based on the candidate’s initiative and skills.  

Key Responsibilities  

• Manage monthly draws, project budgets, and TIA tracking  
• Handle payment submissions to landlords  
• Reconcile monthly bank statements  
• Process company expense reports  
• Oversee payroll and Simple IRA contributions  
• Generate and manage invoices through QuickBooks (including AIA G702 & G703 construction payment applications) 
• Issue checks, ACH payments, and Positive Pay transactions  
• Prepare and analyze P&L and cash flow reports  
• Handle certificate of insurance requests and filing  
• Coordinate preparation for insurance audits  
• Manage collections (including phone follow-ups) 
• Issue Procore change orders  
• Prepare tax documents for CPA submission  
• Set up and manage project timesheets in QuickBooks  
• Maintain general ledger entries  
• Collect and manage vendor payment documents (ACH instructions, W-9s, etc.) 
• Oversee new hire paperwork and record notes for employee reviews  
• Prepare lien waivers and maintain current business licenses  
• Provide IT coordination, including support for company-issued devices  
  

Requirements

• Expert/Proficient in QuickBooks Desktop Enterprise  
• Strong understanding of accounting principles  
• Excellent organizational and time management skills  
• Ability to manage multiple projects with minimal supervision  
• Strong written and verbal communication skills  
• Self-motivated and able to work in a collaborative team environment  
• High attention to detail and accuracy  
• Comfortable working with both office and field staff  
• Creative problem-solving skills beyond the accounting department  
• Notary certification or willingness to obtain one  

Software Proficiency  

• Procore  
• QuickBooks Intuit  
• Intellix (Capital One)  
• Expensify  
• AIA Documents  
• Microsoft Excel  
• DocuSign  

Work Schedule  

• Typical office hours: 9:00 AM – 6:00 PM  
• Limited overtime required. We are a collaborative environment and pitch in when needed.

Benefits

• PTO: 2-3 weeks (based on experience) 
• Holidays: 11 paid holidays  
• Retirement Plan: Simple IRA with 3% company match  
• Health Insurance: CareFirst PPO (100% premium covered by company; deductible covered by employee) 
• Transportation/Parking Subsidy  
• Company Cell Phone  
• Shared Building Amenities: Gym, locker room, breakout areas, and rooftop access  
  

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